Generally speaking, Finsia collects personal information about our members from physical and electronic registration forms sent in or submitted online. The type of information we collect will depend on which of our products or services are used and how you use the facilities offered on this website. The personal information we might need to collect includes:
- contact details (for example, postal address, e-mail address, telephone number(s), facsimile number)
- date of birth
- membership details
- professional development choices.
Any printed forms you complete and send to us will generally be kept with your hard copy file. Any information you provide (eg. contact details) when using an online registration form will only be collected by us if you submit your form. In other words, if you log out prior to submitting your form, any information entered on that form is automatically deleted. If you do not provide us with your personal information, we may not be able to provide you with membership, benefits or services.
Finsia, as a professional association and provider of membership services to the financial services industry, collects, holds, uses and discloses personal information to carry out its activities.
Collection of personal information
The kinds of information we collect will depend on which of our products or services are used and how you use the facilities offered on our website www.finsia.com.
The kinds of personal information that Finsia collects and holds include:
- Date of birth
- Contact details (for example, postal address, e-mail address, telephone number(s), facsimile number)
- Occupation — company, position, job function and market segment
- Membership details
- Professional development choices and areas of interest
- Whether or not you are Aboriginal / Torres Strait Islander
- Financial information (bank and credit account details)
- Information relating to complaints received and any disciplinary investigations or other action; and
- Criminal record information.
Finsia generally collects personal information directly from you and, in particular, from paper and electronic registration forms that you complete and provide to us.
If you do not provide us with your personal information, we may not be able to provide you with membership, benefits or services.
Finsia uses social networking services such as Facebook and Twitter to communicate with the public about its activities. Finsia may collect your personal information when you communicate with us by using these social networking services, and the social networking services will also handle your personal information for their own services. These social networking sites have their own privacy policies.
Use and disclosure of information
Finsia will not use your personal information for any purpose that you would not reasonably expect Finsia to use it for. If we need to use your personal information for a purpose other than one that we believe you would reasonably expect we will seek your specific consent.
The purposes for which Finsia uses personal information include:
to fulfil our role as a professional association, including maintaining membership records; providing programs, services and benefits available to members; communicating with members regarding inquiries, requests for information and use of services;
to undertake investigations and implement disciplinary procedures; and
to undertake marketing activities directed to members or prospective members.
Finsia will not generally disclose personal information to parties outside Finsia, other than for a purpose directly related to our activities as a professional association and provision or improvement of our membership services.
In order to deliver our services to you, we occasionally need to disclose personal information to our agents, contractors or third party service providers, such as providers of administrative, telecommunications, information technology/ computer or other services. These service providers support the operation of our business and are under contract to Finsia to keep personal information confidential and secure.
Personal information is occasionally disclosed to contracted partners, on a strictly confidential basis, for the purpose of conducting professional development events. Finsia does not provide or sell any personal information to external organisations for commercial purposes.
Your personal information may be disclosed to other parties where you have agreed or it is required or authorised under an Australian law or by court/ tribunal orders.
Finsia does not disclose personal information to an overseas recipient.
Finsia maintains strict standards and security procedures to prevent misuse, interference and loss, unauthorised access, modification or disclosure.
If you are a member, paper forms containing your personal information will be kept with your hard copy file. They are stored securely in locked filing cabinets and periodically and securely destroyed when they are no longer required for the purposes outlined in this policy. To access your membership account via our website (www.finsia.com), you will need to use a log-in name and secure password. This restriction of access ensures your personal information is only available to you. You should not disclose your secure password to anyone.
Personal information received by Finsia is held electronically on the information technology systems of Finsia and may only be accessed by its authorised employees and contractors which require access in connection with the purposes described in this Policy.
Internet transmission of information
Encryption technology is used to ensure that information is protected when being transmitted over the Internet. Finsia cannot ensure the security of any information transmitted over the Internet and individuals send personal information at their own risk. However, once we receive a transmission, we take reasonable steps to ensure that personal information is secure on our systems and those of our agents and protected from loss, misuse and unauthorised access.
We use "cookies" to enhance functionality and to keep track of visits to our website.
A cookie is a small data file that contains information about your visit to a website. Your computer provides this information during your first visit to a web server. The server records this information in a text file and stores this file on your hard drive. When you visit the same website again, the server looks for the cookie and structures itself based on the information provided. A cookie only identifies your computer to a web server when you visit the site, cookies do not identify users.
If you visit our website to browse or download information, our web server will record the date and time of your visit to our site, the pages viewed and the information downloaded. We generally use this information for statistical purposes.
If your browser is configured to reject all cookies, you will be unable to use services on the website that require cookies in order to participate. You may still be able to use some information-only pages if you do not accept cookies.
Links to other sites
Access to information
In order to provide you with services and benefits, Finsia relies on the accuracy of personal information that you provide. You should promptly notify Finsia if there are any changes to your personal information. You can do this by logging on to your membership account on the Finsia website, or by contacting the Finsia office.
You can request access to personal information that Finsia holds about you, and you can request that Finsia corrects that personal information. Finsia will give you access to your personal information, and will take reasonable steps to correct it if Finsia considers that it is incorrect, unless there is a law that allows or requires us not to.
If Finsia refuses to give you access to your personal information, or to correct it, Finsia will notify you in writing and will provide reasons.
If you would like to access or correct your personal information, contact our Privacy Officer (details are below).
If you wish to make a complaint to Finsia about how we have handled your personal information, you should forward a written complaint to our Privacy Officer: